H e who puts in the longest hours at the office is almost guaranteed a spot on the executive floor, or at least a promotion—well, that was before. Now, the basis for any promotion is all about efficiency. So really, how do you go about being efficient at work? Curious? Read on to know more about working smarter and not harder.
1. Protect the time when you do your best work.
The times of the day when people feel most productive varies from each and every individual. Some people work better in the mornings, while others are feeling particularly productive at night. In this regard, you should know what time of day is most productive for you, that way you’ll accomplish more in less time.
2. Read your emails actively, not passively.
So what does active reading mean? This means that instead of taking a swift look at your email then going back to it at a later time, you need to take actions right there and then. It’s either
a. You trash it.
b. You forward it to a more appropriate person (that is assuming that you’re not the one in charge of the matter at hand).
c. Reply to it, and should you do, do it in less than four minutes.
d. Schedule it (if you deem that it requires a more thought-out response).
By doing these things, you’ll make sure that you’ll have a de-cluttered and more organized Inbox.
3. Block your blinders.
People live in a world of distractions—calendar reminders, limitless phone notifications, multiple computer tabs opened simultaneously. People are said to be multi-tasking, and yet they are also self-interrupting. The better alternative? Practice doing one task at a time; do it efficiently and resist the urge to do other tasks such as checking emails, shopping online, or answering texts messages until you are utterly finished with the job at hand.
4. Learn to prioritize.
Before the day ends, take a list of “must be completed” items and rank them according to priority for the next day.
5. Capitalize on your strengths.
Know what you can do best then delegate the rest. This is one simple management rule. Effective delegation can save you in both time and efforts.
6. Learn to take care of yourself (because really, no one else will).
Working too much will lead to burnout. So it is better to allot yourself a bit of time for small breaks and to stop the monotony of what you’re doing. If that’s not gonna fly, then reward yourself after a task is successfully accomplished. Go for walk, have a cup of tea, or meet some friends for light drinks—anything that will help keep you motivated and will you to finish strong.